Minute Taking Training:  

 

 

Synopsis:

This course has been designed to help delegates to take and write better minutes of meetings and to do so more easily and speedily.

It covers working with the Chair, preparation, summarising, formatting the agenda and the minutes, taking good (but not copious) notes and writing clear minutes. Lessons learned are applicable to most types of meetings.

This is a popular course in both the public and private sectors, and with both junior and more senior staff. Minute taking practice is built into the course.

Aims & Objectives:

Organisational benefits of 'Taking and Writing Minutes' include: better minutes - often shorter too, better communications and a saving in time and effort for Chairs and committee members as well as minute takers.

To further embed the training we will involve all delegates in a “Mock Meeting” where each delegate will take a part of a mock agenda. This assists in helping put all the theory covered thorough the day in to practice 

Course Content:

Taking Minutes Introduction
The purpose of your meeting and your minutes.
How much detail is really needed in your minutes?
What minute style is best for your meetings?

Taking MinutesThe Agenda
The purpose, content and structure of the meeting's agenda. 
What the items mean. 
Writing the agenda as a control tool for the Chair. 
Adequate and inadequate agendas. 

Taking MinutesFormat of Minutes
What goes where?
Making the minutes useful but easy to read.
Terminology such as In attendance, Apologies, Matters Arising, Committee Business, Any
Other Business, etc.
Coping with items like part-time attendance, in-hand, completed, etc.
Some conventions.

Taking Minutes- Responsibilities and Preparation
You and the Chair - Who does what? 
Before, during and after the meeting. 
Good preparation.
Building a working partnership.

Taking Minutes– Listening and Note Taking
Barriers to good listening. What gets in the way? Overcoming the barriers.
Tips for improving your listening when taking minutes.
Workable ideas for improving note taking.
Keeping up, What to do when you get lost.
Using the 80:20 rule.

Taking MinutesFrom Notes to Minutes
A professional writer's technique to make writing minutes easier and better.
Writing the draft minutes - just one draft!
Editing the draft minutes into the final version.

Learning Outcomes:

Taking meeting minutes - writing minutes 

Purpose of meetings; purpose and styles of minutes

Determining how much detail is needed

Formats and content of the agenda

Formats and content of the minutes

How to prepare well before taking minutes

Who is responsible for what?

Working with the Chair - getting his/her help with your minute taking

Listening skills

Improving note taking

Turning notes into meeting minutes

Editing

Summary and action plans

Duration:

1 Day

No of Delegates – The Total Number of delegates that can sit this is course is a maximum of 12 to uphold the quality of our training and to ensure the course is properly embedded to achieve the companies /  individual goals. 

Prices£849 (ex VAT) for up to 12 delegates trained onsite

(An additional charge for travel will be applied at 40p per mile from Sequence HQ to your premesis)

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